Developed by Authenticity Consulting, LLC
All About Strategic Planning
Copyright Carter McNamara, MBA, PhD
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Sections of This Topic Include:
Understanding Strategic Planning
Introduction -- What is Strategic Planning?
- - - Some Basic Descriptions of Strategic
Planning -- and a Comparison to Business Planning
- - - Some Different Models of Strategic
Planning
- - - For-Profit Versus Nonprofit Strategic
Planning
Benefits of Strategic Planning
When Should Strategic Planning Be
Done?
Various Overviews of Strategic Planning
Process
- - - Samples of Plans
Boards and Strategic Planning
Conducting Strategic Planning
Much of the content
in this topic applies to for-profits and nonprofits, and came from this book
|
Preparation for Strategic Planning
- - - Guidelines to Keep Perspective
During Planning
- - - Useful Skills to Have When Planning
- - - Need Consultant or Facilitator
to Help You With Planning?
- - - Who Should Be Involved in
Planning?
- - - How Many Planning Meetings Will
We Need?
Always First Do "Plan for a Plan"
Strategic Analyses
- - - Taking Wide Look Around the Outside
of Organization (Opportunities and Threats)
- - - Looking Around Inside the Organization
(Strengths and Weaknesses)
Setting Strategic Direction
- - - Strategizing (identifying goals
and methods to achieve them)
- - - - - - Understanding Strategy and
Strategic Thinking
- - - - - - Do a SWOT Analysis of Results
of Looking Outside and Inside the Organization?
- - - - - - Other Guidelines to Identify
Strategic Goals and Methods/Strategies to Achieve Goals
- - - - - - - - - Consider Your Business
Model (For-Profit and Nonprofit)
- - - - - - - - - Evaluate Your Strategies
- - - Developing/Updating Mission Statement
(the purpose of the organization)
- - - Developing/Updating Vision Statement
(depiction of future state of organization and customers)
- - - Developing/Updating Values Statement
(overall priorities in how organization operates)
Action Planning (Objectives, Responsibilities
and Deadlines)
Writing and Communicating the Plan
Implementing, Monitoring, Evaluating
and Deviating from the Plan -- and Managing Change
- - - How Do We Ensure Implementation of
Our New Plan?
- - - Monitoring Implementation, Evaluating
Implementation -- and Deviating from Plan, If Necessary
- - - Changing the Plan as Necessary During
Implementation
- - - Guidelines to Manage Organizational
Change While Implementing the Plan
General Resources
Also See
Planning (Many Types)
Basics of
Planning
Business
Planning
Project Management
Learn More in the Library's Blogs Related to Strategic Planning
In addition to the articles on this current page, see the following blogs which have posts related to Strategic Planning. Scan down the blog's page to see various posts. Also see the section "Recent Blog Posts" in the sidebar of the blog or click on "next" near the bottom of a post in the blog.
Library's
Business Planning Blog
Library's
Building a Business Blog
Library's
Leadership Blog
Library's
Project Management Blog
Library's
Strategic Planning Blog
Library's
Supervision Blog
UNDERSTANDING STRATEGIC PLANNING
Introduction -- What is Strategic Planning?
| See a video about an overview of guidelines for conducting sensible strategic planning. From the Consultants Development Institute. |
There Are Various Different Views and Models -- and the Process You Use Depends
Simply put, strategic planning determines where an organization is going over the next year or more, how it's going to get there and how it'll know if it got there or not. The focus of a strategic plan is usually on the entire organization, while the focus of a business plan is usually on a particular product, service or program.
There are a variety of perspectives, models and approaches used in strategic planning. The way that a strategic plan is developed depends on the nature of the organization's leadership, culture of the organization, complexity of the organization's environment, size of the organization, expertise of planners, etc. For example, there are a variety of strategic planning models, including goals-based, issues-based, organic, scenario (some would assert that scenario planning is more of a technique than model), etc.
1) Goals-based planning is probably the most common and starts with focus on the organization's mission (and vision and/or values), goals to work toward the mission, strategies to achieve the goals, and action planning (who will do what and by when).
2) Issues-based strategic planning often starts by examining issues facing the organization, strategies to address those issues and action plans.
3) Organic strategic planning might start by articulating the organization's vision and values, and then action plans to achieve the vision while adhering to those values. Some planners prefer a particular approach to planning, eg, appreciative inquiry.
Some plans are scoped to one year, many to three years, and some to five to ten years into the future. Some plans include only top-level information and no action plans. Some plans are five to eight pages long, while others can be considerably longer.
Quite often, an organization's strategic planners already know much of what will go into a strategic plan (this is true for business planning, too). However, development of the strategic plan greatly helps to clarify the organization's plans and ensure that key leaders are all "on the same script". Far more important than the strategic plan document, is the strategic planning process itself.
Also, in addition to the size of the organization, differences in how organizations carry out the planning activities are more of a matter of the nature of the participants in the organization -- than its for-profit/nonprofit status. For example, detail-oriented people may prefer a linear, top-down, general-to-specific approach to planning. On the other hand, rather artistic and highly reflective people may favor of a highly divergent and "organic" approach to planning.
Some Basic Descriptions of Strategic Planning -- and a Comparison to Business Planning
What
is Strategic Planning?
Are
You Doing Strategic Planning Already? (Probably ...)
Strategic
Planning or Business Planning? (a comparison of the two)
The Difference Between Strategic Planning &
Financial Planning
Metaphors
Be With You: The Strategist as Poet
Some Different Models of Strategic Planning
Basic
Overview of Various Strategic Planning Models
Should
I Use Goals-Based or Issues-Based Planning?
The
Organic Model of Strategic Planning
Scenario Planning: A Prudent Activity for Any
Organization
Strategic Intuition
The Drivers Model: The Secret to Facilitating Strategy
Anatomy of the Drivers Model
NOTE: Much of the following information is in regard to goals-based strategic planning, probably the most common form of strategic planning. However, issues-based planning is also a very popular approach to strategic planning -- an approach still too-often forgotten.
For-Profit Versus Nonprofit Strategic Planning
Major differences in how organizations carry out the various steps and associated activities in the strategic planning process are more of a matter of the size of the organization -- than its for-profit/nonprofit status. Small nonprofits and small for-profits tend to conduct somewhat similar planning activities that are different from those conducted in large organizations. On the other hand, large nonprofits and large for-profits tend to conduct somewhat similar planning activities that are different from those conducted in small organizations. (The focus of the planning activities is often different between for-profits and nonprofits. Nonprofits tend to focus more on matters of board development, fundraising and volunteer management. For-profits tend to focus more on activities to maximize profit.)
Therefore, the reader is encouraged to review a variety of the materials linked from this page, whether he or she is from a nonprofit or for-profit organization. Items below are marked as "nonprofit" in case the reader still prefers to focus on information presented in the context of nonprofit planning.
(An upcoming section includes numerous overviews of the overall strategic planning process Various Overviews )
Benefits of Strategic Planning
Strategic planning serves a variety of purposes in organizations,
including to:
1. Clearly define the purpose of the organization and to establish
realistic goals and objectives consistent with that mission in
a defined time frame within the organization’s capacity for
implementation.
2. Communicate those goals and objectives to the organization’s
constituents.
3. Develop a sense of ownership of the plan.
4. Ensure the most effective use is made of the organization’s
resources by focusing the resources on the key priorities.
5. Provide a base from which progress can be measured and establish
a mechanism for informed change when needed.
6. Listen to everyone’s opinions in order to build consensus
about where the organization is going.
Other reasons include that strategic planning:
7. Provides clearer focus for the organization, thereby producing
more efficiency and effectiveness.
8. Bridges staff/employees and the board of directors (in the
case of corporations).
9. Builds strong teams in the board and in the staff/employees
(in the case of corporations).
10. Provides the glue that keeps the board members together (in
the case of corporations).
11.Produces great satisfaction and meaning among planners, especially
around a common vision.
12. Increases productivity from increased efficiency and effectiveness.
13. Solves major problems in the organization.
Also See
Strategic Planning in Tough Times -- It's Not Discretionary at All
When Should Strategic Planning Be Done?
The scheduling for the strategic planning process depends on
the nature and needs of the organization and the its immediate
external environment. For example, planning should be carried
out frequently in an organization whose products and services
are in an industry that is changing rapidly . In this situation,
planning might be carried out once or even twice a year and done
in a very comprehensive and detailed fashion (that is, with attention
to mission, vision, values, environmental scan, issues, goals,
strategies, objectives, responsibilities, time lines, budgets,
etc). On the other hand, if the organization has been around for
many years and is in a fairly stable marketplace, then planning
might be carried out once a year and only certain parts of the
planning process, for example, action planning (objectives, responsibilities,
time lines, budgets, etc) are updated each year. Consider the
following guidelines:
1. Strategic planning should be done when an organization is just
getting started. (The strategic plan is usually part of an overall
business plan, along with a marketing plan, financial plan and
operational/management plan.)
2. Strategic planning should also be done in preparation for a
new major venture, for example, developing a new department, division,
major new product or line of products, etc.
3. Strategic planning should also be conducted at least once a
year in order to be ready for the coming fiscal year (the financial
management of an organization is usually based on a year-to-year,
or fiscal year, basis). In this case, strategic planning should
be conducted in time to identify the organizational goals to be
achieved at least over the coming fiscal year, resources needed
to achieve those goals, and funded needed to obtain the resources.
These funds are included in budget planning for the coming fiscal
year. However, not all phases of strategic planning need be fully
completed each year. The full strategic planning process should
be conducted at least once every three years. As noted above,
these activities should be conducted every year if the organization
is experiencing tremendous change.
4. Each year, action plans should be updated.
5. Note that, during implementation of the plan, the progress
of the implementation should be reviewed at least on a quarterly
basis by the board. Again, the frequency of review depends on
the extent of the rate of change in and around the organization.
Various Overviews of Strategic Planning Processes and Samples of Strategic Planning Process
NOTE: Although there are separate sections listed below for many of the major activities in strategic planning (for example, the sections "Developing a Mission", "Developing a Vision", etc.), this section "Various Overviews of Strategic Planning" also includes information about those activities as well. The reader might scan 8-10 of the articles to get a basic feel for strategic planning processes and the diversity of views on the processes. However, do not conclude that you can learn the most important aspects of strategic planning by reading some of the following articles -- many of them are by authors who write about certain aspects of strategic planning, but not all aspects, so be sure to review resources in other subtopics of this overall topic of strategic planning.
Basic
Description of Strategic Planning (including key terms to know)
Strategic Planning: A Ten-Step Guide
12
Reasons Why Planning is More Critical in Challenging Times
Strategic Planning in Uncertain Times
10-Day Strategic Plan
Your Strategic Plan in 7 Days
Does
Your Strategic Planning Suffer from ADD?
The Strategic Planning Process
Strategic
Planning (Wikipedia)
Strategic
Planning (overview)
Is Your Strategy at Risk? Guiding Principles to
Successful Strategic Planning
3 Confessions About Strategic Planning
Introduction to Strategic Planning
How
NOT to Do Strategic Planning!
Do You Really Want to Build a Faster Strategic
Plan?
What Your Strategic Plan and Website Should Have
In Common -- Each Other!
Strategic Planning - Basic Ideas to Start Thinking
About It
Strategic Planning - A Simple Process for Small
Organizations
Ten Common Reasons Strategic Plans Fail
Strategic
Planning and Management
Strategic Planning - an Oxymoron
The
Rise and Fall of Strategy and Planning
What Every Business Executive Should Know About
Creating a Comprehensive and Executable Strategic Plan Part 1
What Every Business Executive Should Know About
Creating a Comprehensive and Executable Strategic Plan Part 2
What Every Business Executive Should Know About
Creating a Comprehensive and Executable Strategic Plan Part 3
What is Strategic Planning Leadership
Course 10: Strategic Planning
Strategic Planning: Failures and Alternatives
In Defense of Strategic Planning: A Rebuttal
Strategic Planning Primer
Why You Need a Plan: 5 Good Reasons
7 Key Activities for a Strategic Planning Facilitator
Samples of Plans
Strategic plans come in a wide variety of formats, depending
on the nature and needs of the organization.
sample
plan
Sample Strategic Plans
sample
strategic plan worksheet
What Makes a Good Example of Strategic Plan?
sample
plans from around the world
Boards and Strategic Planning
Improving Board Effectiveness - Oversight of Strategy
Questions Directors Should Ask About Strategy
CONDUCTING STRATEGIC PLANNING
| See a video about how to customize the planning process to suit your organization's nature and needs. From the Consultants Development Institute. |
Preparation for Strategic Planning
Guidelines to Keep Perspective During Planning
Many managers spend most of their time "fighting fires"
in the workplace. -- their time is spent realizing and reacting
to problems. For these managers -- and probably for many of us
-- it can be very difficult to stand back and take a hard look
at what we want to accomplish and how we want to accomplish it.
We're too buy doing what we think is making progress. However,
one of the major differences between new and experienced managers
is the skill to see the broad perspective, to take the long view
on what we want to do and how we're going to do it. One of the
best ways to develop this skill is through ongoing experience
in strategic planning. The following guidelines may help you to
get the most out of your strategic planning experience.
1. The real benefit of the strategic planning process is the process,
not the plan document.
2. There is no "perfect" plan. There's doing your best
at strategic thinking and implementation, and learning from what
you're doing to enhance what you're doing the next time around.
3. The strategic planning process is usually not an "aha!"
experience. It's like the management process itself -- it's a
series of small moves that together keep the organization doing
things right as it heads in the right direction.
4. In planning, things usually aren't as bad as you fear nor as
good as you'd like.
5. Start simple, but start!
Stacking the Deck in Favor of a Successful Strategic
Planning Effort
How
NOT to Do Strategic Planning!
Useful Skills to Have When Strategic Planning
It's best to have a team of planners conduct strategic planning.
Therefore, it's important to have skills in developing and facilitating
groups.
Committees
(for example, may have committees do environmental scan, get input
from others)
Conflict
Management in Groups
Conflict Management (this topic provides basics in managing conflict
in groups)]
Consultants (hiring)
Creative
Thinking (very important when setting goals and how they will
be reached)
Innovation
(very important when designing strategies, or methods to reach
goals)
Decision
Making (useful when selecting which goals and strategies to follow)
Facilitating
in Face-to-Face Groups (these skills are very important when helping
a group come to consensus)
Focus
Groups (get input from internal & external customers to identify
issues, goals, methods)
Group-Based
Problem Solving and Decision Making (these activities are at the
core of strategic planning)
Meeting
Management (planners make decisions in meetings; these skills
will be very useful)
Problem
Solving (this is helpful, especially when tackling difficult decisions)
Valuing
Diversity (it's best to get a wide variety of perspectives when
planning)
Need Consultant or Facilitator to Help You With Planning?
You may want to consider using a facilitator from outside of
your organization if:
1. Your organization has not conducted strategic planning before.
2. For a variety of reasons, previous strategic planning was not
deemed to be successful.
3. There appears to be a wide range of ideas and/or concerns among
organization members about strategic planning and current organizational
issues to be addressed in the plan.
4. There is no one in the organization who members feel has sufficient
facilitation skills.
5. No one in the organization feels committed to facilitating
strategic planning for the organization.
6. Leaders believe that an inside facilitator will either inhibit
participation from others or will not have the opportunity to
fully participate in planning themselves.
7. Leaders want an objective voice, i.e., someone who is not likely
to have strong predispositions about the organization's strategic
issues and ideas.
(Also see Consultants (using).)
Who Should Be Involved in Planning?
Strategic planning should be conducted by a planning team.
Consider the following guidelines when developing the team.
(Note that reference to boards of directors is in regard to organizations
that are corporations.)
1. The chief executive and board chair should be included in the
planning group, and should drive development and implementation
of the plan.
2. Establish clear guidelines for membership, for example, those
directly involved in planning, those who will provide key information
to the process, those who will review the plan document, those
who will authorize the document, etc.
3. A primary responsibility of a board of directors is strategic
planning to effectively lead the organization. Therefore, insist
that the board be strongly involved in planning, often including
assigning a planning committee (often, the same as the executive
committee).
4. Ask if the board membership is representative of the organization’s
clientele and community, and if they are not, the organization
may want to involve more representation in planning. If the board
chair or chief executive balks at including more of the board
members in planning, then the chief executive and/or board chair
needs to seriously consider how serious the organization is about
strategic planning!
5. Always include in the group, at least one person who ultimately
has authority to make strategic decisions, for example, to select
which goals will be achieved and how.
6. Ensure that as many stakeholders as possible are involved in
the planning process.
7. Involve at least those who are responsible for composing and
implementing the plan.
8. Involve someone to administrate the process, including arranging
meetings, helping to record key information, helping with flipcharts,
monitoring status of prework, etc.
9. Consider having the above administrator record the major steps
in the planning process to help the organization conduct its own
planning when the plan is next updated.
Note the following considerations:
10. Different types of members may be needed more at different
times in the planning process, for example, strong board involvement
in determining the organization’s strategic direction (mission,
vision, and values), and then more staff involvement in determining
the organization’s strategic analysis to determine its current
issues and goals, and then primarily the staff to determine the
strategies needed to address the issues and meet the goals.
11. In general, where there's any doubt about whether a certain
someone should be involved in planning, it's best to involve them.
It's worse to exclude someone useful then it is to have one or
two extra people in planning -- this is true in particular with
organizations where board members often do not have extensive
expertise about the organization and its products or services.
12. Therefore, an organization may be better off to involve board
and staff planners as much as possible in all phases of planning.
Mixing the board and staff during planning helps board members
understand the day-to-day issues of the organization, and helps
the staff to understand the top-level issues of the organization.
People to Invite to Your Non-Profit Strategic Planning Session
How Many Planning Meetings Will We Need?
Number and Duration of Planning Meetings
1. New planners usually want to know how many meetings will
be needed and what is needed for each meeting, i.e., they want
a procedure for strategic planning. The number of meetings depends
on whether the organization has done planning before, how many
strategic issues and goals the organization faces, whether the
culture of the organization prefers short or long meetings, and
how much time the organization is willing to commit to strategic
planning.
2. Attempt to complete strategic planning in at most two to three
months, or momentum will be lost and the planning effort may fall
apart.
Scheduling of Meetings
1. Have each meeting at most two to three weeks apart when
planning. It's too easy to lose momentum otherwise.
2. The most important factor in accomplishing complete attendance
to planning meetings is evidence of strong support from executives.
Therefore, ensure that executives a) issue clear direction that
they strongly support and value the strategic planning process,
and b) are visibly involved in the planning process.
An Example Planning Process and Design of Meetings
One example of a brief planning process is the following which
includes four planning meetings and develops a top-level strategic
plan which is later translated into a yearly operating plan by
the staff:
1. Planning starts with a half-day or all-day board retreat and
includes introductions by the board chair and/or chief executive,
their explanations of the organization's benefits from strategic
planning and the organization's commitment to the planning process,
the facilitator's overview of the planning process, and the board
chairs and/or chief executive’s explanation of who will be
involved in the planning process. In the retreat, the organization
may then begin the next step in planning, whether this be visiting
their mission, vision, values, etc. or identifying current issues
and goals to which strategies will need to be developed. (Goals
are often reworded issues.) Planners are asked to think about
strategies before the next meeting.
2. The next meeting focuses on finalizing strategies to deal with
each issue. Before the next meeting, a subcommittee is charged
to draft the planning document, which includes updated mission,
vision, and values, and also finalized strategic issues, goals,
strategies. This document is distributed before the next meeting.
3. In the next meeting, planners exchange feedback about the content
and format of the planning document. Feedback is incorporated
in the document and it is distributed before the next meeting.
4. The next meeting does not require entire attention to the plan,
e.g., the document is authorized by the board during a regular
board meeting.
5. Note that in the above example, various subcommittees might
be charged to gather additional information and distribute it
before the next planning meeting.
6 Note, too, that the staff may take this document and establish
a yearly operating plan which details what strategies will be
implemented over the next year, who will do them, and by when.
7. No matter how serious organizations are about strategic planning,
they usually have strong concerns about being able to find time
to attend frequent meetings. This concern can be addressed by
ensuring meetings are well managed, having short meetings as needed
rather than having fewer but longer meetings, and having realistic
expectations from the planning project.
Always First Do "Plan for a Plan"
Too often, planners jump into the planning process by reviewing the organization's mission or then establishing a vision and goals to achieve in the future. Instead, planners should always start by doing a "plan for a plan." When planner skip this step, they too often produce a plan that is not relevant to the organization, unrealistic to apply, and inflexible to the culture and limitations of the organization.
How
to Start Strategic Planning - Plan for a Plan - Part 1 of 5
How
to Start Strategic Planning - Plan for a Plan - Part 2 of 5
How
to Start Strategic Planning - Plan for a Plan - Part 3 of 5
How
to Start Strategic Planning - Plan for a Plan - Part 4 of 5
How
to Start Strategic Planning - Plan for a Plan - Part 5 of 5
Strategic Analyses -- Analyzing External and Internal Environments
| See a video about how to do a strategic analysis. From the Consultants Development Institute. |
(Many planners prefer to start strategic planning by clarifying the mission, vision and/or values of the organization. Other planners prefer to start by taking a wide look around the external environment of the organization and also the inside of the organization, and then clarifying/strategizing what the organization should do as a result of what the planners find. If you prefer to address the mission, vision and/or values next, then skip to those sections later on below.)
A frequent complaint about strategic plans is that they are merely "to-do" lists of what to accomplish over the next few years. Or, others complain that strategic planning never seems to come in handy when the organization is faced with having to make a difficult, major decision. Or, other complain that strategic planning really doesn't help the organization face the future. These complaints arise because organizations fail to conduct a thorough strategic analysis as part of their strategic planning process. Instead, planners decide to plan only from what they know now. This makes the planning process much less strategic and a lot more guesswork. Strategic analysis is the heart of the strategic planning process and should not be ignored.
Taking a Wide Look Around the Outside of the Organization to Identify Opportunities and Threats
An external analysis usually includes looking at various trends, including political, economic, societal, technological and ecological.
What
is an Environmental Scan?
Environmental
Scanning
Consider
These Diving Force Impacts
Look Out! Environmental Scanning for Associations
Also consider the needs and wants of stakeholders -- do a stakeholder analysis.:
Stakeholder
Analysis
Stakeholder Consultations
Looking Around Inside of Organization to Identify Strengths and Weaknesses
The following assessments might be useful in helping you to
take a look around the inside of your organization -- to assess
the quality of all of its operations.
Organizational
Assessments for For-profits
Organizational
Assessments for Nonprofit
People Problems Masquerading as Business Problems
Setting Strategic Direction
Strategizing - Establishing Strategic Goals and Methods/Strategies to Achieve them
Understanding Strategy and Strategic Thinking
Basics
of Strategizing (during strategic planning)
Strategy
Is ...
Strategy:
Definitions and Meaning
Three
Forms of Strategy
Strategizing
Five
Essentials of an Effective Strategy
When
Strategizing, Use "Sanity Solution"
What
is a Strategic Decision?
Being Strategic and Creating Strategy Aren't the
Same Thing
Want to Be More Strategic? Think Content and Process
The Four Myths of Strategy
Lessons in Adaptive Strategy
Strategy First ... Then Structure
Choosing
the Words of Strategy
How to Successfully Manage Opposing Strategies
Why Do We Need More Why's in Corporate Strategic
Planning?
Strategic Planning - Business Executive Essentials
- Part 1 of 12
Strategic Planning - Business Executive Essentials
- Part 2 of 12
The
Borders Tale: What Goes Around Comes Around
Strategy
Essentials Part 3
The
State of Strategy Consulting
What is a Strategic Leader? A Person of Imagination
5 Essential Books for Strategic Thinkers
Emily Dickinson on Strategic Thinking
The Five Competitive Forces That Shape Strategy
Strategy and the Internet
Clusters and the New Economics of Competition
From Competitive Advantage to Corporate Strategy
How Information Gives You Competitive Advantage
How Strategy Shapes Structure
Also Consider These Topics
The following topics in the Library can be useful when thinking of creative approaches to address priorities found in planning:
Creative
Thinking (useful when strategizing new ideas)
Innovation
(also use when strategizing new ideas)
One of the most important reasons that organizations do strategic
planning is to ensure that they remain sustainable -- that they
not only survive, but that they thrive well into the future. So
it's important to understand what makes an organization sustainable
-- it's not just getting enough money. See
Organizational Sustainability
Do a SWOT Analysis of Results of Looking Outside and Inside the Organization?
Now that you've identified opportunities (O) and threats (T) and also strengths (S) and weaknesses (W), you could to do a SWOT analysis in order to identify important priorities to address and how to address them, i.e., identify strategic goals and methods/strategies to achieve them. Note that the next section below, "Other Guidelines ...", also gives ideas about how analyze results of your strategic analyses.
Basics
of Identifying Strategic Issues and Goals
SWOT
Analysis: A Powerful and Underutilized Tool
SWOT Analysis In Action
Some Questions to Ask During a SWOT Analysis
Turn Weaknesses into Strengths by Updating Your
SWOT
The TOWS Matrix: Putting a SWOT Analysis into Action
Here are some examples of SWOT analyses:
Other Guidelines to Identify Strategic Goals and Methods/Strategies to Achieve Goals
In addition to a SWOT analysis, or you choose not to do one, consider the guidelines in the following articles. Each might give ideas for how to identify the best approaches to selecting the best goals and methods/strategies to achieve those goals.
Consider Your Business Model
(For-Profit and Nonprofit)
A
Key Strategic Choice: When to Outsource Work
Strategic
Thinking and the Law of Nemesis
Strategy, Business Model, and Who's Your Customer
Decentralized Organization Structures Empower
and Energize
Also see
Business
Development
Evaluate Your Strategies
When You Think the Strategy is Wrong
How to audit your business strategy
Are You Implementing Your Strategy Or Studying
It?
Leading Competitive Differentiation -- Walk the
Talk
Growing
Your Organization
The
Strategic Advantage of the Upstart Competitor
Making Your Strategy Work on the Frontline
Align Culture and Communication for Better Strategic
Planning Results
Competitive Advantage
Why Strategy Fails
Developing/Updating a Mission Statement
(As mentioned above, many planners prefer to start strategic planning by clarifying the mission, vision and/or values of the organization. Other planners prefer to start by taking a wide look around the external environment of the organization and also the inside, and then clarifying/strategizing what the organization should do as a result of what the planners find. If you prefer first to do those analyses, then see the Strategic Analysis section above.)
What's
Real Purpose of Word-Smithing Mission Statements?
Mission Impossible? How to Write Your Mission
Statement
Some Criteria for Mission Statement to Meet
Do You Have a Mission Statement, or Are You on
a Mission?
5
Tips on Developing an Effective Mission Statement
How to Create an Effective Non-Profit Mission
Statement
Suggestion: Use your browser to do a search for "mission
statements". This likely will result in numerous links to
a wide variety of organization's mission statements that you can
review as samples of mission statements.
Developing/Updating a Vision Statement
Basics
in Developing a Vision Statement
Building
a Visionary Organization is a Do-It-Yourself Project
Why Should Anyone Trust Your Vision?
How
to Write a Compelling Change Vision Statement
Use
Grand Vision or Strategic Vision When Strategic Planning?
Getting Started on a Vision
Suggestion: Use your browser to do a search for "vision
statements". This likely will result in numerous links to
a wide variety of organization's vision statements that you can
review as samples of vision statements.
Developing/Updating a Values Statement
Basics
in Developing a Values Statement
What
is a Values Statement?
Developing Ethics
Code and Statements of Values
The Value of Organizational Values
Suggestion: Use your browser to do a search for "values
statements". This likely will result in numerous links to
a wide variety of organization's values statements that you can
review as samples of values statements.
Action Planning and Operational Planning (Objectives, Responsibilities and Deadlines)
| See a video about how to do action planning. From the Consultants Development Institute. |
Strategic planning can be exhilarating when coming up with new visions and missions and values, talking about long-standing issues in the workplace and coming up with new and exciting opportunities. But without careful action planning -- and diligently ensuring actions are carried out -- the plan ends up collecting dust on a shelf. Many organizations develop action plans for the first year of a multi-year strategic plan and refer to that action plan as an "operational plan."
Basics
of Action Planning (as part of strategic planning)
The
Goals Grid -- A Tool for Clarifying Goals & Objectives
How to Write Power Action Plans
8 Quick Tips to Ensure Action Plans are Carried
Out.
Don't We Have People For That? -- Operational
Planning & Strategy Execution
Business Strategic Planning (about operational
planning) (Part 1)
Business Strategic Planning (about operational
planning) (Part 2)
Business Strategic Planning (about operational
planning) (Part 3)
Also See These Library Topics
Setting
Employee Goals
Management-by-Objectives
(specifics about aligning goals throughout org.)
Project
Management (guidelines for thorough planning and tracking to reach
goals)
Writing and Communicating the Plan
I've you've followed the guidelines, so far, throughout this
Library topic, then writing your plan will be fairly straightforward.
A frequent mistake at this point is not communicating the plan
to enough people, including external stakeholders. The following
link will be useful to you now.
Basics
of Writing and Communicating Your Plan
Implementing, Monitoring, Evaluating and Deviating from the Plan -- and Managing Change
How Do We Ensure Implementation of Our New Plan?
A frequent complaint about the strategic planning process is that it produces a document that ends up collecting dust on a shelf -- the organization ignores the precious information depicted in the document.
The following guidelines will help ensure that the plan is
implemented.
(Note that reference to boards of directors is in regard to organizations
that are corporations.
1. When conducting the planning process, involve the people who
will be responsible for implementing the plan. Use a cross-functional
team (representatives from each of the major organization’s
products or service) to ensure the plan is realistic and collaborative.
2. Ensure the plan is realistic. Continue asking planning participants
“Is this realistic? Can you really do this?”
3. Organize the overall strategic plan into smaller action plans,
often including an action plan (or work plan) for each committee
on the board.
4. In the overall planning document, specify who is doing what
and by when (action plans are often referenced in the implementation
section of the overall strategic plan). Some organizations may
elect to include the action plans in a separate document from
the strategic plan, which would include only the mission, vision,
values, key issues and goals, and strategies. This approach carries
some risk that the board will lose focus on the action plans.
5. In an implementation section in the plan, specify and clarify
the plan’s implementation roles and responsibilities. Be
sure to detail particularly the first 90 days of the implementation
of the plan. Build in regular reviews of status of the implementation
of the plan.
6. Translate the strategic plan’s actions into job descriptions
and personnel performance reviews.
7. Communicate the role of follow-ups to the plan. If people know
the action plans will be regularly reviewed, implementers tend
to do their jobs before they’re checked on.
8. Be sure to document and distribute the plan, including inviting
review input from all.
9. Be sure that one internal person has ultimate responsibility
that the plan is enacted in a timely fashion.
10. The chief executive’s support of the plan is a major
driver to the plan’s implementation. Integrate the plan’s
goals and objectives into the chief executive’s performance
reviews.
11. Place huge emphasis on feedback to the board’s executive
committee from the planning participants.
Consider all or some of the following to ensure the plan is
implemented.
12. Have designated rotating “checkers” to verify, e.g.,
every quarter, if each implementer completed their assigned tasks.
13. Have pairs of people be responsible for tasks. Have each partner
commit to helping the other to finish the other’s tasks on
time.
5 Ways to Achieve Follow Through
8 Quick Tips to Ensure Action Plans are Carried
Out
The Secret to Ensuring Follow-Through
Monitoring Implementation, Evaluating Implementation -- and Deviating from Plan, If Necessary
As stated several times throughout this library topics (and
in materials linked from it), too many strategic plans end up
collecting dust on a shelf. Monitoring and evaluating the planning
activities and status of implementation of the plan is -- for
many organizations -- as important as identifying strategic issues
and goals. One advantage of monitoring and evaluation is to ensure
that the organization is following the direction established during
strategic planning. That advantage is obvious. However, another
major advantage is that the management can learn a great deal
about the organization and how to manage it by continuing to monitor
and evaluate the planning activities and the status of the implementation
of the plan. Note that plans are guidelines. They aren't rules.
Basics
of Monitoring and Evaluating and Deviating from the Strategic
Plan
7 Ways to Test Your Strategic Planning Approach
The 2010 Twelve-step Checklist to Help You Evaluate
Your Strategic Business Planning Process
ROI vs. EOSC -- Evidence of Sustained Capability
Changing the Plan As Necessary During Implementation
It's OK to deviate from a plan. But planners should understand
the reason for the deviations and update the plan to reflect the
new direction.
How
to Change Your Strategic Plan
The following links are to major topics in the Library that are all about guiding change in your organization:
Guidelines to Manage Organizational Change While Implementing the Plan
As you are implementing your Plan, you will likely be making significant changes within your organization, whether changes to strategy, structure or policies. These should be done carefully. The following links are to resources to help you accomplish successful change.
Guidelines, Methods and Resources for Organizational Change Agents
Organizational
Performance Management (useful for different methods to manage
implementation plan)
Management-by-Objectives
(guidelines about aligning goals throughout organization)
Project
Management (guidelines for thorough planning and tracking to achieve
goals)
Handy Tool to Guarantee Plans Are Implemented
It's one thing to develop a plan. It's another to actually
implement the plan. Far too many plans sit untouched on shelves.
A low-cost, straightforward approach to share ongoing support
and accountabilities to implement a plan is to use peer coaching
groups. That approach is brought to you by Authenticity Consulting,
LLC -- the same company that brings you this Free Management Library.
Using
Peer Coaching Groups(sm) to Ensure Accountability and Action
GENERAL RESOURCES
Strategic Planning: numerous articles organized
in order of planning process
How
to Ensure Your Strategic Plan Becomes a Valued Tool
For the Category of Strategic Planning:
To round out your knowledge of this Library topic, you may
want to review some related topics, available from the link below.
Each of the related topics includes free, online resources.
Also, scan the Recommended Books listed below. They have been
selected for their relevance and highly practical nature.
