All About Employee Staffing — Hiring and Keeping the Best Employees

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Sections of this topic

    All About Employee Staffing — Hiring and Keeping the Best Employees

    First, a Description and Some Definitions About Staffing

    Before reviewing the many guidelines throughout this Library topic and its
    various subtopics, it might be useful to understand the most common terms used
    in staffing and, thus, included in many of the subtopics. The terms might become
    more clear as you progress through the guidelines in this overall topic of staffing
    in the Library. For now, try get a basic sense of what each means.

    • Staffing includes a broad scope of activities — the activities
      are best depicted by glancing at the links listed below.
    • The word hiring is sometimes used interchangeably with
      staffing, which does an injustice to the broad scope of activities involved
      in staffing. Hiring might be thought more specifically as screening the best
      job candidates, but especially making a formal job offer to the best candidate.
    • Even before a new employee is hired to do a job, the job should be clearly
      designed or defined. A job is a collection of tasks and responsibilities
      that an employee is responsible to conduct. Jobs have titles.
    • Job are usually designed by conducting a job analysis,
      which includes examining the tasks and sequences of tasks necessary to perform
      the job.
    • A task is a typically defined as a unit of work, that is,
      a set of activities needed to produce some result, e.g., vacuuming a carpet,
      writing a memo, sorting the mail, etc. Complex positions in the organization
      may include a large number of tasks, which are sometimes referred to as functions.
    • Note that a role is the set of responsibilities or expected
      results associated with a job. A job usually includes several roles.
    • The job analysis also looks at the areas of knowledge, skills and abilities
      (the competencies) needed by the job. Typically, competencies
      are general descriptions of the abilities needed to perform a role in the
      organization. Ideally, competencies are even described in terms such that
      they can be measured.
    • Job descriptions are often used to describe a job and include
      lists of the general tasks, functions and/or responsibilities of a position,
      whereas competencies list the abilities needed to conduct those tasks, functions
      and/or responsibilities. Typically, the descriptions also specify to whom
      the position reports, qualifications needed by the person in the job and salary
      range for the position.
    • Staffing is sometimes considered to be a subset of the activities in Human
      Resource Management
      . To further confuse things, many people refer
      to Talent Management as the activities of Human Resource
      Management. Each of these phrases has its own topic in the Library and the
      introductory sections of each topic explain the use of that particular term.

    Sections of This Topic Include

    Staffing Process

    How to Know What
    Positions and Jobs Are Needed (Workforce Planning, Human Resource Planning)

    How to
    Design a New Job — a New Position or Role

    How to Best Organize New Staff Jobs and Roles
    How to Recruit the Best Job Candidates
    How to Screen Job Candidates
    How to Select and Hire the Best Job Candidate
    How to Orient the New Employee
    How to Train the New Employee
    How to Retain Your Best Employees
    Exit Interviews — When Employees Leave, What to Learn from Them

    Special Topics

    Outsourcing
    — Using Contractors, Temporary Workers and/or Volunteers

    Outplacing
    and Downsizing

    How
    to Do Succession Planning of Key Roles in the Organization

    Also consider
    Related Library Topics
    Basic Guide to Staffing
    and Supervision

    Basic Guide to Management
    and Supervision

    Learn More in the Library’s Blogs Related to Staffing

    In addition to the articles on this current page, also see the following blogs
    that have posts related to Staffing. Scan down the blog’s page to see various
    posts. Also see the section “Recent Blog Posts” in the sidebar of
    the blog or click on “next” near the bottom of a post in the blog.
    The blog also links to numerous free related resources.

    Library’s Human
    Resources Blog

    Library’s Leadership Blog
    Library’s Supervision
    Blog


    For the Category of Human Resources:

    To round out your knowledge of this Library topic, you may
    want to review some related topics, available from the link below.
    Each of the related topics includes free, online resources.

    Also, scan the Recommended Books listed below. They have been
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