Basic Terms in Staffing of Employees
Sections of This Topic Include
Related Library Topics
A task is a recurring activity, usually small in scope, that is required in
a job role, for example, complete a daily time card or operate an automobile.
A job is a recurring set of similar tasks and responsibilities in order to
accomplish certain results in an organization.
A role is a recurring activity, larger in scope than a task, that describes
the overall, recurring activities that a person does in an organization. Think
of a part that people play in the organization.
From the Institute
for Management Services
Work measurement is the process of establishing the time that a given task
would take when performed by a qualified worker working at a defined level of
Job analysis is the systematic study of a job to determine which
activities and responsibilities it includes, its relative importance to other
jobs, the personal qualifications necessary for performance of the job and the
conditions under which the work is performed. An important concept in job analysis
is that the job, not the person doing the job, is assessed, even though HR may
collect some job analysis data from incumbents.
Job Analysis is a process to identify and determine in detail
the particular job duties and requirements and the relative importance of these
duties for a given job. Job Analysis is a process where judgments are made about
data collected on a job.
What is the difference between
job design and job analysis?
Job Analysis and links
The activities of a job analysis can suggest the activities needed
in a certain job. It can also suggest the roles and responsibilities in that
job. That, in turn, can generate a job description for that job.
A job description is a written document that describes the roles
and responsibilities in a job. Job descriptions are often referenced to know
what to evaluate about an employee when completing employee appraisals (evaluations).
There are various different formats of a job descriptions including
title of the job position, brief summary description, minimum requirements to
qualify for performing the job (minimum certifications and years of experience),
job duties and any restrictions in performance (must be able to lift over 40
A job evaluation is clarifying the focus, scope and depth of different jobs,
usually be comparing different, but similar, jobs to each other.
Dictionary defines work design as:
An arrangement in the workplace that has the objective of overcoming
employee alienation and job dissatisfaction that comes about from mechanical
and repetitive tasks in the workplace. Work design is used by organizations
to boost productivity by offering employees non- monetary rewards such as satisfaction
from a greater sense of personal achievement. Also called job design.
Job design (also referred to as work design or task design) is
a core function of human resource management and it is related to the specification
of contents, methods and relationship of jobs in order to satisfy technological
and organizational requirements as well as the social and personal requirements
of the job holder or the employee.
The staffing plan specifies what positions, jobs and/or roles
will be needed by the organization, usually over the next year, along with how
they will be organized into the organization, including who they will report
to and how they will work together.
How to Know What
Positions and Jobs Are Needed
Learn More in the Library’s Blogs Related to Human Resource Planning
In addition to the articles on this current page, see the following blogs which
have posts related to Human Resource Planning. Scan down the blog’s page to
see various posts. Also see the section “Recent Blog Posts” in the sidebar of
the blog or click on “next” near the bottom of a post in the blog.
For the Category of Human Resources:
To round out your knowledge of this Library topic, you may
want to review some related topics, available from the link below.
Each of the related topics includes free, online resources.
Also, scan the Recommended Books listed below. They have been
selected for their relevance and highly practical nature.