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Basic Terms in Staffing of Employees

Sections of This Topic Include

Task
Job
Role
Work Measurement
Job Analysis
Job Description
Job Evaluation
Work Design and Job Design
Staffing Planning
General Resources

Also consider
Related Library Topics


Basic Terms in Staffing of Human Resources

Basic Terms in Staffing of Human Resources

Task

A task is a recurring activity, usually small in scope, that is required in a job role, for example, complete a daily time card or operate an automobile.

Job

A job is a recurring set of similar tasks and responsibilities in order to accomplish certain results in an organization.

Role

A role is a recurring activity, larger in scope than a task, that describes the overall, recurring activities that a person does in an organization. Think of a part that people play in the organization.

Work Measurement

From the Institute for Management Services

Work measurement is the process of establishing the time that a given task would take when performed by a qualified worker working at a defined level of performance.

Job Analysis

From SHRM

Job analysis is the systematic study of a job to determine which activities and responsibilities it includes, its relative importance to other jobs, the personal qualifications necessary for performance of the job and the conditions under which the work is performed. An important concept in job analysis is that the job, not the person doing the job, is assessed, even though HR may collect some job analysis data from incumbents.

From HR Guide to the Internet

Job Analysis is a process to identify and determine in detail the particular job duties and requirements and the relative importance of these duties for a given job. Job Analysis is a process where judgments are made about data collected on a job.
What is the difference between job design and job analysis?
Job Analysis: An Overview
Job Analysis and links

Job Description

A job description is a written document that describes the roles and responsibilities in a job. There are various different formats of a job descriptions including title of the job position, brief summary description, minimum requirements to qualify for performing the job (minimum certifications and years of experience), job duties and any restrictions in performance (must be able to lift over 40 pounds).

The activities of a job analysis can suggest the activities needed in a certain job. It can also suggest the roles and responsibilities in that job. That, in turn, can generate a job description for that job. Job descriptions are often referenced to know what to evaluate about an employee when completing employee appraisals (evaluations).

Job Description (Wikipedia overview)
How to Design a New Job (how to create one)
Samples of Job Descriptions (numerous samples)

Job Evaluation

A job evaluation is clarifying the focus, scope and depth of different jobs, usually be comparing different, but similar, jobs to each other.

Work Design and Job Design

The Business Dictionary defines work design as:

An arrangement in the workplace that has the objective of overcoming employee alienation and job dissatisfaction that comes about from mechanical and repetitive tasks in the workplace. Work design is used by organizations to boost productivity by offering employees non- monetary rewards such as satisfaction from a greater sense of personal achievement. Also called job design.

From Wikipedia

Job design (also referred to as work design or task design) is a core function of human resource management and it is related to the specification of contents, methods and relationship of jobs in order to satisfy technological and organizational requirements as well as the social and personal requirements of the job holder or the employee.

Work Design
Work Design (Wikipedia)
Work Design in an Organizational Context
Principles of Good Work Design

Staffing Planning

The staffing plan specifies what positions, jobs and/or roles will be needed by the organization, usually over the next year, along with how they will be organized into the organization, including who they will report to and how they will work together.
How to Know What Positions and Jobs Are Needed

General Resources

Basics, Terms and Definitions (and Misconceptions) About Management
Basic Terms in Training and Development
Glossary of HR Terms
Job, Role, Competency and Skills Analysis

Also consider
Organizing or Reorganizing an Organization and Its Employees
Organizational Structures


Learn More in the Library's Blogs Related to Human Resource Planning

In addition to the articles on this current page, see the following blogs which have posts related to Human Resource Planning. Scan down the blog's page to see various posts. Also see the section "Recent Blog Posts" in the sidebar of the blog or click on "next" near the bottom of a post in the blog.

Library's Human Resources Blog
Library's Leadership Blog
Library's Supervision Blog


For the Category of Human Resources:

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