Coaching Tip – Block Time to Maximize Your Efficiency

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    Many of my coaching clients come to me because they are overwhelmed. They have too much to do and not enough time to accomplish it all. They tell me they are busy all day and fail to complete important tasks.

    One tip that successful people use is the concept of block time – scheduling chunks of time to work on a specific task or project. This approach is simple and effective.

    Here are 3 tips to block time:

    1. Schedule the time – if it is not on your calendar it won’t happen. Calculate how much time is needed to complete the task and schedule it. If you can’t do it all in one time period, use several shorter time blocks. When scheduling, be specific what you will do during each time block.

    2. No interruptions – it has been said that the typical manager gets interrupted every 9 minutes. As a result, it takes them 3.5 times longer to complete the task. If possible work offsite or close your door as well as turn off the phone and email.

    3. Maximize your ”sharp time”– identify your periods of highest mental and physical energy and structure your block time during those periods.

    “Time is the scarcest resource, and unless it is managed, nothing else can be managed.” Peter Drucker

    What additional block time tips do you have?

    For more resources, see the Library topic Personal and Professional Coaching.