All About Staffing -- Hiring and Keeping the Best Employees

First, a Description and Some Definitions About Staffing

Before reviewing the many guidelines throughout this Library topic and its various subtopics, it might be useful to understand the most common terms used in staffing and, thus, included in many of the subtopics. The terms might become more clear as you progress through the guidelines in this overall topic of staffing in the Library. For now, try get a basic sense of what each means.

  • Staffing includes a broad scope of activities -- the activities are best depicted by glancing at the links listed below.
  • The word hiring is sometimes used interchangeably with staffing, which does an injustice to the broad scope of activities involved in staffing. Hiring might be thought more specifically as screening the best job candidates, but especially making a formal job offer to the best candidate.
  • Even before a new employee is hired to do a job, the job should be clearly designed or defined. A job is a collection of tasks and responsibilities that an employee is responsible to conduct. Jobs have titles.
  • Job are usually designed by conducting a job analysis, which includes examining the tasks and sequences of tasks necessary to perform the job.
  • A task is a typically defined as a unit of work, that is, a set of activities needed to produce some result, e.g., vacuuming a carpet, writing a memo, sorting the mail, etc. Complex positions in the organization may include a large number of tasks, which are sometimes referred to as functions.
  • Note that a role is the set of responsibilities or expected results associated with a job. A job usually includes several roles.
  • The job analysis also looks at the areas of knowledge, skills and abilities (the competencies) needed by the job. Typically, competencies are general descriptions of the abilities needed to perform a role in the organization. Ideally, competencies are even described in terms such that they can be measured.
  • Job descriptions are often used to describe a job and include lists of the general tasks, functions and/or responsibilities of a position, whereas competencies list the abilities needed to conduct those tasks, functions and/or responsibilities. Typically, the descriptions also specify to whom the position reports, qualifications needed by the person in the job and salary range for the position.
  • Staffing is sometimes considered to be a subset of the activities in Human Resource Management. To further confuse things, many people refer to Talent Management as the activities of Human Resource Management. Each of these phrases has its own topic in the Library and the introductory sections of each topic explain the use of that particular term.

Sections of This Topic Include

Staffing Process

How to Know What Positions and Jobs Are Needed (Workforce Planning, Human Resource Planning)
How to Design a New Job -- a New Position or Role
How to Best Organize New Staff Jobs and Roles
How to Recruit the Best Job Candidates
How to Screen Job Candidates
How to Select and Hire the Best Job Candidate
How to Orient the New Employee
How to Train the New Employee
How to Retain Your Best Employees
Exit Interviews -- When Employees Leave, What to Learn from Them

Special Topics

Outsourcing -- Using Contractors, Temporary Workers and/or Volunteers
Outplacing and Downsizing
How to Do Succession Planning of Key Roles in the Organization

Also See
Related Library Topics
Basic Guide to Staffing and Supervision
Basic Guide to Management and Supervision

Also See the Library's Blogs Related to Staffing

In addition to the articles on this current page, also see the following blogs that have posts related to Staffing. Scan down the blog's page to see various posts. Also see the section "Recent Blog Posts" in the sidebar of the blog or click on "next" near the bottom of a post in the blog. The blog also links to numerous free related resources.

Library's Human Resources Blog
Library's Leadership Blog
Library's Supervision Blog


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For the Category of Human Resources:

To round out your knowledge of this Library topic, you may want to review some related topics, available from the link below. Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books

For-Profit

Nonprofit



For-Profit

Leadership and Supervision in Business - Book Cover Field Guide to Leadership and Supervision in Business
by Carter McNamara, published by Authenticity Consulting, LLC.
Includes step-by-step guidelines, tips and tools to effectively lead:
1. Yourself
2. Other individuals in the business
3. Groups and teams in the business
4. Business organizations
5. As well as all functions within the business organization.

Many of the Library's materials about business, leadership and management are adapted from this book. Just click on the title of the book above to see the Index and Table of Contents.

The following books are recommended because of their highly practical nature and often because they include a wide range of information about this Library topic. To get more information about each book, just click on the image of the book.



Nonprofit

Leadership and Supervision With Nonprofit Staff - Book Cover Field Guide to Leadership and Supervision With Nonprofit Staff
by Carter McNamara, published by Authenticity Consulting, LLC.
Includes step-by-step guidelines, tips and tools customized for personnel in nonprofits to effectively lead:
1. Yourself
2. Other individuals in the nonprofit
3. Groups and teams in the nonprofit
4. Nonprofit organizations
5. As well as all functions within the nonprofit organization.

Many of the Library's materials about nonprofit leadership and management are adapted from this book. Just click on the title of the book above to see the Index and Table of Contents.

The following books are recommended because of their highly practical nature and often because they include a wide range of information about this Library topic. To get more information about each book, just click on the image of the book. Also, a "bubble" of information might be displayed. You can click on the title of the book in that bubble to get more information, too.



Also See

Personal Development -- Recommended Books

Personal Productivity -- Recommended Books

Personal Wellness -- Recommended Books

Supervision -- Recommended Books

Training and Development -- Recommended Books

Volunteers -- Recommended Books




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