Overview of Basic Methods to Collect Information
© Copyright Carter McNamara, MBA, PhD, Authenticity Consulting, LLC.
Adapted from the Field Guide to Nonprofit Program Design, Marketing and Evaluation and Field Guide to Consulting and Organizational Development.
The following table provides an overview of the basic methods to collect data.
|questionnaires, surveys, checklists||when need to quickly and/or easily get lots of information from people in a non threatening way||
-can complete anonymously
-inexpensive to administer
-easy to compare and analyze
-administer to many people
-can get lots of data
-many sample questionnaires already exist
-might not get careful feedback
-wording can bias client's responses
-in surveys, may need sampling expert
- doesn't get full story
|interviews||when want to fully understand someone's impressions or experiences, or learn more about their answers to questionnaires||
-get full range and depth of information
-develops relationship with client
-can be flexible with client
-can take much time
-can be hard to analyze and compare
-can be costly
-interviewer can bias client's responses
|documentation review||when want impression of how program operates without interrupting the program; is from review of applications, finances, memos, minutes, etc.||
-get comprehensive and historical information
-doesn't interrupt program or client's routine in program
-information already exists
-few biases about information
-often takes much time
-info may be incomplete
-need to be quite clear about what looking for
-not flexible means to get data; data restricted to what already exists
|observation||to gather accurate information about how a program actually operates, particularly about processes||
-view operations of a program as they are actually
-can adapt to events as they occur
-can be difficult to interpret seen behaviors
-can be complex to categorize observations
-can influence behaviors of program participants
-can be expensive
|focus groups||explore a topic in depth through group discussion, e.g., about reactions to an experience or suggestion, understanding common complaints, etc.; useful in evaluation and marketing||
-quickly and reliably get common impressions
-can be efficient way to get much range and depth of information in short time
- can convey key information about programs
-can be hard to analyze responses
-need good facilitator for safety and closure
-difficult to schedule 6-8 people together
|case studies||to fully understand or depict client's experiences in a program, and conduct comprehensive examination through cross comparison of cases||
-fully depicts client's experience in program
input, process and results
-powerful means to portray program to outsiders
-usually quite time consuming to collect, organize
-represents depth of information, rather than breadth
Related Library Topics
Also See the Library's Blogs Related to Methods of Data Collection
In addition to the articles on this current page, see the following blogs which have posts related to Methods of Data Collection. Scan down the blog's page to see various posts. Also see the section "Recent Blog Posts" in the sidebar of the blog or click on "next" near the bottom of a post in the blog.
For the Category of Business Research:
To round out your knowledge of this Library topic, you may want to review some related topics, available from the link below. Each of the related topics includes free, online resources.
Also, scan the Recommended Books listed below. They have been selected for their relevance and highly practical nature.
General Business Research
The following books are recommended because of their highly practical nature and often because they include a wide range of information about this Library topic. To get more information about each book, just click on the image of the book. Also, a "bubble" of information might be displayed. You can click on the title of the book in that bubble to get more information, too.
- Field Guide to Nonprofit Program Design, Marketing and Evaluation
- by Carter McNamara, published by Authenticity Consulting, LLC. Well-developed nonprofit programs are based on research to verify unmet community needs, how those needs can be met through programs, how clients can best access the programs, what clients and others are willing to pay for the programs, and potential competitors and collaborators. Funders expect to see this level of research from nonprofits applying for funding. This book provides step-by-step guidelines for conducting relevant -- and especially realistic and flexible -- market research. Includes many online forms that can be downloaded.